Exhibition Guidelines
POP UP ART EXHIBITION
Artwork Labelling
This is a very important task. Make sure if you are bringing cards that each one of them has a price stick to it. Artworks without proper labels cannot be sold.
Label with:
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Title of the artwork
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Artist’s name
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Email contact
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Price
Display Guidelines
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Artworks will be displayed on church chairs only (no artwork on the floor).
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Each artist will be allocated one row of chairs (8 chairs per row).
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There are 233 chairs in total and a few tables available for craft displays.
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If you have a browser, please bring it along. We have three available for shared use.
Entry cost
£14 per exhibitor (goes to the church, minus GAS publicity expenses).
Payment options:
Cash (exact change) or card on the day
Preferably bank transfer beforehand.
No commission on sales.
Our exhibitions are run entirely by volunteers, and any help is always greatly appreciated. If you’re able to help with stewarding, please let us know in advance or speak to us when you arrive. It’s also a lovely way to meet fellow artists and be part of the day.
Artists are responsible for arranging insurance for their own work. Please note that all artwork is exhibited at the artist’s own risk.
ANNUAL SUMMER EXHIBITION
ANNUAL SUMMER EXHIBITION
This is our annual exhibition and a lot of work goes behind it. please follow the guidelines to make sure the process goes as smooth as possible.
Artwork Labelling
All artwork, including paintings, sculptures and craft items, must have a securely attached label provided by the artist.
Your label must include:
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Artist’s name
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Phone number
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Email address
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Title of work
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Medium
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Sale price
The information on your label must match the details provided on your entry form.
Framed pictures and sculptures will also be given an official GAS printed label when they are received at the exhibition.
Submission of Work
All work submitted must be original and must not have been previously exhibited with Guildford Art Society.
Framed Pictures & Sculptures
Each artist may submit:
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Up to 2 framed pictures or 2 sculptures
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Framed pictures must be fitted with D-hooks and string/wire, ready for hanging.
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Entry fee: £10 per exhibit
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Paintings measuring over 1 metre in any dimension: £12 per exhibit
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Minimum sale price: £100
You may also register one additional reserve painting or sculpture, but please do not bring the reserve piece to the initial hand-in.
If one of your exhibited paintings or sculptures sells, you may bring your reserve piece to replace it. This applies to hung paintings and sculptures only, not browser artwork.
Browser Artwork
Each artist may submit up to 5 mounted and wrapped artworks for the browser.
Fees:
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1 item: £5
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3 items: £12
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5 items: £15
Each piece must be wrapped in clear cellophane, not cling film, and have a self-adhesive label securely attached to the back containing all the required artist and artwork information.
Browser artwork must be no more than 1 cm deep.
Minimum sale price: £50 per item.
Craft Items
Each artist may submit up to 3 individual craft items.
Entry fee: £5 per item or set.
Sets of small items may be counted as one entry.
Small calligraphy pieces in freestanding frames can be entered as craft items. Calligraphy in wall-hung frames should be entered as a framed picture.
Minimum sale price:
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Calligraphy: £20
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Other craft items/small sets: £50
Stewarding
Our exhibitions rely on the support of our members and require a significant number of volunteer stewards.
If you are exhibiting, you are expected to volunteer for a stewarding slot, unless there are exceptional circumstances.
However, please do not volunteer if you feel that stewarding could put your health at risk.
The stewarding form can be completed separately from the exhibition Entry Form. We recommend completing it as early as possible, as slots are allocated on a first-come, first-served basis.
Sales & Commission
Sales will be handled by the stewards and committee members on duty.
Guildford Art Society charges 25% commission on all sales. There is no VAT on sales. This commission includes applicable iZettle payment fees.
Buyers may take purchased artwork away immediately.
If one of your displayed works sells and you registered a reserve artwork on your submission form, you may bring the reserve piece to fill the available space.
Please do not bring replacement artwork that was not included on your original submission form. It will not have a stock number or GAS label and therefore cannot be properly recorded.
Insurance & Copyright
Guildford Art Society will take great care when handling members’ work. However, all artwork is submitted and exhibited at the artist’s own risk.
Artists are responsible for arranging their own insurance against loss or damage.
All artwork offered for exhibition or sale must be the artist’s own original work.
Copying another artist’s work, including simply changing its colour, background or orientation, does not make it an original work and may constitute a breach of copyright.
Please ensure that you have the right to exhibit and sell everything you submit.
Artwork That Cannot Be Exhibited
The committee will make every effort to display all submitted work.
However, artwork that has not been prepared, labelled or presented according to these guidelines may not be accepted for exhibition.
If this happens, the artist will be contacted and asked to collect the work. The submission fee will be refunded.